Description

EventAdmin is a simple yet powerful plugin for managing volunteers at events.
Designed for clubs, street festivals, and similar events — organizers create shifts, assign participants, or let volunteers sign up themselves.

Features:

Create shifts with time period, category, and min./max. volunteers
Public frontend: volunteers register, sign up for shifts, and manage their profile in one place
Volunteers can sign up and cancel themselves (with optional cancellation deadline)
Optional “Full shifts” section so volunteers can still see fully booked shifts (disabled by default)
Automatic checks: e.g. max. 2 shifts/year & no time overlaps
Manual creation and assignment of volunteers by admins — assign existing volunteers from a dropdown or create new accounts on the fly, including offline volunteers without an email address
Per-shift organizer user, name, and email — override the global notification sender per shift with a linked WordPress user plus optional manual overrides
Automatic reminder emails X days before a shift starts
CSV export per shift or for all shifts
Admin overview with filters (upcoming/past/all, category, volunteer, date) and sorting
Dashboard statistics: registered volunteers, upcoming shifts, empty shifts, understaffed shifts, filled/open spots
Bulk email tool: send custom announcements to all or opted-in volunteers — processed in batches, with a real-time progress bar, delivery failure tracking, and a confirmation email to the sender
Volunteers can opt out of announcements via their profile page
Send history log with subject, message preview, recipient count, and failure count
Integration with Nextend Social Login

License

This plugin is free software under the GPLv2 or later.

Installation

Install the plugin via the WordPress backend or upload the ZIP file
Activate the plugin
Go to Pages Add New and insert the [eventadmin] shortcode — this is the main volunteer page (shows registration for new visitors, and the shift selector + profile for logged-in volunteers)
Create shift categories under Shifts Categories
Create your first shifts under Shifts Add New
Optional: create separate pages for [eventadmin_profile] or [eventadmin_shiftselector] if you want dedicated pages for those features

FAQ

Do volunteers need an account?: Yes, volunteers must be logged in to view and join shifts.
How can I assign volunteers manually?: In the admin dashboard under “Volunteer Overview” for each shift via form.
What happens when shifts are full?: By default, full shifts are hidden on the volunteer page. You can optionally enable a “Full shifts” section under Settings so volunteers can still see them (read-only, with a disabled button).
What is the minimum volunteers field for?: You can set a minimum number of volunteers per shift. The admin dashboard will highlight understaffed shifts with a warning. Enforcement (e.g. blocking the shift from appearing) is not yet applied – this is informational only.

Reviews

marceeck മാർച്ച്‌ 27, 2026 1 reply

I for sure like this plugin. I’m building a site to register volunteers as tour guides in a small holocaust museum. I researched at least 10 event management options and all were to complex, pricey or not up for the simple tasks. I love to see this plugin grow in the wp community.

rpclarke42 മാർച്ച്‌ 15, 2026 3 replies

Using this app with a community charity group to help manage volunteers and events. Simple app, and the author is quick to respond with fixes and updates! Check it out!

Read all 2 reviews

Contributors & Developers

“EventAdmin – Volunteer Management” is open source software. The following people have contributed to this plugin.

David Wiedmer

“EventAdmin – Volunteer Management” has been translated into 5 locales. Thank you to the translators for their contributions.

Translate “EventAdmin – Volunteer Management” into your language.

Interested in development?

Browse the code, check out the SVN repository, or subscribe to the development log by RSS.

Changelog

Version 1.4.0

New: Reminder emails for assigned Volunteers X days before a shift starts, configurable under Settings Communication
New: Settings cleanup — single Settings menu entry with General, Display, and Communication tabs
New: Organizer user link on shifts — use a linked staff-side WordPress user as the email sender fallback, while keeping organizer name/email as manual overrides
Improvement: Frontend shift buttons now switch with translated labels instead of hardcoded English text
Improvement: Transactional emails use a shared HTML wrapper for a more professional appearance
Improvement: Documentation now explains email template customization inline in the admin area
Fix: German locale updates for new settings, reminders, organizer-user flow, and communication UI

Version 1.3.0

Fix: Confirmation emails now use the date/time format configured in Settings Display instead of a hardcoded format
Fix: Email live preview in settings now reflects the configured date format in real time (AJAX-powered, locale-aware)
New: “Create new volunteer” form on the Volunteers page — create online or offline volunteers directly without going via a shift
New: Configurable volunteer shift filters — admin can enable a text search and/or date picker on the shift selector (Settings Display)

Version 1.2.0

New: Shift card layout — date/time and category labels now in a stable flex row; multiple or long categories no longer displace the date
New: Configurable date format for shift start and end time (Settings Display)
New: Custom CSS field in settings — integrators can store theme-specific overrides directly in the plugin without editing theme files
Improvement: Date format fields show a live preview and a collapsible token cheat sheet for easier configuration

Version 1.1.0

New: Send Announcement page — send emails to all volunteers, opted-in volunteers, a specific shift, a specific category, or an individual volunteer
New: Overridable From name and From email per announcement
New: HTML formatting support in announcement emails with live preview (subject, body, sender)
New: Send history log — collapsible table with filter and sortable columns; shows subject, recipients, sent/failed counts, and full message body
New: Volunteers page — filter by category, text search, and sortable columns
New: “Email” button on volunteer rows links directly to Send Announcement with that volunteer pre-selected
New: Offline volunteers (no email address) are clearly indicated in the Volunteers list
New: Chart labels on the Overview page are now fully translated
New: Send Announcement section added to the Documentation page
Fix: Settings and Documentation menu items now always appear last in the Shifts submenu

Version 1.0.1

Fix: Settings and Documentation menu items now always appear last in the Shifts submenu
Improvement: Removed duplicate bulk email form from Volunteers page — use Send Announcement for bulk emails; offline volunteers (no email address) are visually indicated in the table

Version 1.0.0

Fix: Social badge now correctly detects Nextend Social Login users via the wp_social_users table instead of wrong meta key

Version 0.9.9

Fix: Manually added volunteers (via admin form or role grant) are now protected from auto-deletion and shown with a green Manual badge
New: Unverified volunteer accounts (registered but magic link never clicked) are auto-deleted daily after the link expires; deletion log visible on the Volunteers page
New: Unverified, Social Login, and Manual badges shown per volunteer in the admin Volunteers list
Fix: Admin users who also hold the volunteer role no longer lose access to the WordPress backend (explicit false caps removed from volunteer role definition)

Version 0.9.7

New: Admins can grant or remove the volunteer role from existing WordPress users directly on the Volunteers page — includes an upcoming-shift warning before removal
Fix: Category filter dropdown no longer overlaps shift cards on themes with non-standard heading sizes (replaced fragile negative margin with a flex layout)

Version 0.9.5

Fix: Bundled translations now always take priority over language packs from translate.wordpress.org, preventing incomplete community translations from overriding the plugin’s own strings

Version 0.9.4

New: Assign existing volunteers directly from a dropdown when adding manually to a shift
New: Offline volunteers — add volunteers without an email address; a placeholder is created silently, no notifications sent
New: Per-shift organizer name and email — overrides the global notification address for both admin and volunteer emails on that shift
Fix: Duplicate assignment no longer possible when the same email is submitted twice (pre-check added)

Version 0.9.3

Fix: New strings from 0.9.2 (update notice, support section, plugin row links) now fully translated in all 8 bundled languages

Version 0.9.2

New: Donation and review links added to the plugin row in the Plugins list
New: “Support EventAdmin” section added to the Documentation page
New: Dismissible update notice shown to admins after plugin updates

Version 0.9.1

New: Translations added for German (de_DE, de_AT), Dutch (nl_NL, nl_NL_formal), French (fr_FR, fr_BE), and German Switzerland formal (de_CH)
Fix: Several translation errors corrected in de_CH and de_DE_formal

Version 0.9.0

New: Admin overview defaults to upcoming shifts — add “Show: Upcoming / Past / All” filter to see past or all shifts
New: Admin overview sortable by date or name, ascending or descending
New: Admin overview stats now include empty shifts and understaffed shifts
New: Bulk email tool — send custom announcements to all or opted-in volunteers, with real-time progress bar, batch processing (25 per request), failed delivery tracking, and a confirmation email to the sender
New: Email send history log on the announcement page (subject, message preview, recipients, failures, sent by)
New: Volunteers can opt out of announcements via their profile page (opted-in by default, existing users unaffected)

Version 0.8.0

Fix: Quick edit fields (start time, end time, max. volunteers) now pre-populate correctly when opening the quick edit row
Fix: “Period” column in the shift list is now sortable by start date/time
New: Optional “Full shifts” section on the volunteer shift selector page (disabled by default, enable under Settings)
New: Minimum volunteers field on shifts – admin dashboard shows an understaffed warning when the minimum has not been reached

Version 0.7.2

Bugfix release

Version 0.7.1

Tested up to WP 6.9

Version 0.7

restrict access to shifts and departments for non-logged in users (and SEO)

Version 0.6

missing .pot file added to support translations

Version 0.5

Review Feedback 2.0

Version 0.4

i18n – Support Multilanguage

Version 0.3

Extension of admin interface

Version 0.2

Notification extensions

0.1

Initial release
Shift management, volunteer registration, dashboard, export, rules

Very nice app

Great App